We find the bottlenecks in your workflows and replace them with automations that run 24/7. No code required on your end.
Whether you need a quick check-up or a full transformation, we have a plan that fits.
Perfect for businesses curious about automation but unsure where to start.
We build and deploy custom automations tailored to your exact business needs.
A complete overhaul of your business processes with end-to-end automation.
From first call to live automations in as little as one week.
Tell us about your business and where you feel stuck. No commitment, no pressure.
We map your current processes and identify the highest-impact automation opportunities.
Our team builds custom automations, tests them thoroughly, and deploys to your systems.
Watch hours melt off your weekly workload while accuracy and speed improve.
Average client saves 22 hours per week after our automation implementations.
Real feedback from real business owners.
"We were spending 15 hours a week on manual data entry between our CRM and invoicing system. CalcTools built an automation that does it all in seconds. Absolute game-changer."
"The Quick Audit alone was worth it. They found five things we could automate immediately. We ended up going with the full buildout and couldn't be happier."
"Our onboarding process went from 3 days to 4 hours. The Full Transformation package completely changed how we operate. ROI was clear within the first month."
Everything you need to know before getting started.
We work with businesses of all sizes, from solo founders to mid-size companies with 50+ employees. Our sweet spot is service-based businesses, agencies, SaaS companies, and e-commerce brands that rely on tools like Google Workspace, Slack, Notion, HubSpot, or Salesforce. If your team does repetitive digital work, we can almost certainly help.
Pricing for the Workflow Buildout ($500-$1,500) depends on the complexity of the automation. Simple single-trigger workflows (e.g., form submission creates a CRM record and sends an email) are on the lower end. Multi-step workflows with conditional logic, API integrations, and error handling are on the higher end. We provide a fixed quote after the initial call so there are no surprises.
For the Quick Audit, you get your report within 48 hours of the call. Workflow Buildouts typically take 1-2 weeks from kickoff to deployment. The Full Transformation runs over 4-6 weeks. Most clients start seeing measurable time savings within the first week of deployment.
Yes. If the Quick Audit does not identify at least 3 actionable automation opportunities, we refund 100% of the fee. For Workflow Buildouts, we include 2 weeks of post-launch support to fix any issues at no extra charge. We stand behind our work because we know it delivers results.
We primarily build automations using n8n (self-hosted, no per-task fees) and Zapier (for simpler integrations). We also work with Make (formerly Integromat), custom API integrations, and can connect to virtually any tool that has an API. Common integrations include Google Workspace, Slack, Notion, Airtable, HubSpot, Salesforce, Stripe, and many more.
15 minutes. No commitment. We'll tell you exactly where you're leaving time on the table.
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